Caregiver Scheduling Assistant

New Perspective • Full-time • West Bend, Wisconsin, United States • 1d ago

The Scheduling Assistant is a Caregiver/Med Passer, who is also responsible for arranging staff coverage for the care team department based on established guidelines under the direction of the Care Team Manager. The Scheduling Assistant records absences in scheduling software and secures replacements as needed. The Scheduling Assistant must have excellent organization, problem solving, and customer service skills.

When you join our team, you’ll gain:

Referral Bonus – Earn a bonus each time we hire a new team member referred by you.
Flexible Scheduling – Partner with your manager to create your ideal schedule.
Full-time- Ideally the shift would be 12:00 pm -8:00 pm. This may vary based on scheduling needs. Must be available for all shifts if needed.
Tuition Assistance – We invest in our team members’ development to promote within. Share your career goals with us!
Leadership Support – We will give you the resources, training, and guidance to be successful in your current and future roles. Your success is our success!
Collaborative & Inclusive Work Culture – We value all of our team members’ experiences and backgrounds, and we continue to build dynamic teams. We’re committed to listening to team members’ ideas in order to make some of the best improvements.
Positive Impacts – You’ll make a difference by helping seniors live life on purpose!

Responsibilities

Under the direction of the Care Team Manager, maintains schedule for care team department ensuring vacant shifts are filled to meet staffing requirements.
Must be available to be on-call at least every other weekend to take call-offs including after regular business hours. If unable to fill a shift, responsibility includes covering the shift themselves in the community.
Supports and maintains effective and positive communication and working relations with team members and managers.
Communicates clearly and effectively over the phone, in person, and in writing with caregivers and members of the management team.
Manages recordkeeping to ensure staffing in accordance with established standards that includes management of call offs and replacements, and attendance.
Maintain records related to time off requests, approvals and denials, tardiness, and missed punches in accordance with established procedures.
Daily correction of missed caregiver punches/tracking of missed lunches/breaks.
Provides care to residents or passes medication per the direction of the Care Team Manager.

Qualifications

High school diploma or equivalent required.
Caregiver Med Passer, and Caregiver Lead experience.
Experience in a healthcare environment. Staff scheduling or similar experience a plus.
Strong organizational skills and the ability to work independently and adapt to changing situations as daily labor management changes.
Ability to organize and maintain accurate electronic and paper filing systems.
Knowledge of personal computers and related applications.
Ability to identify and efficiently solve problems in a timely manner.
Must be reliable, dependable and display a professional disposition.
Excellent interpersonal and customer service skills required.
Ability to understand written and oral instructions.
Ability to communicate clearly and maintain effective working relationships with team members and managers.
Ability to be flexible, patient, and attentive to details.
Ability to maintain confidential information.

Team Member Benefits & Perks*

Medical, Dental, & Vision Insurance
401(k) with Company Match!
Paid Time Off and Holidays
Company-Paid Basic Life Insurance
Voluntary Short-Term Disability
Company-Paid Long-Term Disability
Health Reimbursement Account/Health Savings Account
Flexible Spending Accounts
Education assistance - up to $5,000 per calendar year!
Leadership Development & Career Advancement
Real-time Access to Earned Wages
Referral Bonuses
Employee Assistance Program

*Benefits vary by full-time, part-time, and PRN status.

OUR HIRING PROCESS IS QUICK & EASY

Step 1: Application (5-10 minutes) Apply for the position that matches your interest and let us know the best way to contact you.

Step 2: Phone Screening (20 minutes) These quick introductions help us to learn more about your career goals and see if New Perspective is a good fit.

Step 3: In-Person Interview (45 minutes) We want to learn more about you! Share your past work experiences and your future goals. You’ll also get to ask us questions, tour our community, and meet some of the team.

Step 4: Job Offer If the role and community seem like a good fit, we’ll reach out with a job offer. Job offers may even be made at the time of your interview!

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