In this dual role, the Materials Coordinator will perform specified supply chain-related duties to include requisition, ordering, receipt, and internal distribution of supplies, as directed by the Administrator. Under the general supervision of the Director of Nursing / Administrator, and the direct supervision of a Registered Nurse, the Surgical Technologist is responsible for filling the surgical scrub role on minor and major orthopedic surgical procedures. Assists physicians and nurses in case preparation, patient positioning, draping and passing instrumentation. These functions must be in compliance with the philosophy of the surgery center, standards of practice and regulations of governing agencies.
Minimum Qualifications
- High School graduate or equivalent required
- Certification as a Surgical Technologist strongly preferred or 2+ years experience in an operating room technician role
- Current BCLS
- Working knowledge of medical terminology
- Working experience in ENVI strongly desired
- Strong Computer Skills Required
Essential Functions - Materials Management
- Demonstrates knowledge of appropriate vendors from whom to obtain requested equipment and supplies
- Coordinates the placement of purchase orders in a timely manner when requisitioned by various department
Verifies accurate pricing when orders are placed and confirms that accurate pricing is reflected on the corresponding invoices
- Proactively reviews schedules and patient census to foresee any unusual high or low demand of supplies and orders accordingly
- Continually communicates with the Operating Room Manager and the Administrator regarding special procedure requirements and works with the clinical staff in various departments to establish appropriate Min/Max Inventory Levels for all supplies
- As directed by the Manager, reviews files and records regarding orders and back orders at specific intervals to ensure timely delivery and to determine delays; making product end users aware of same
- Centrally coordinates and promptly performs necessary follow-up regarding supply, drug and equipment recall notices; maintaining paperwork that documents the recall process and tracking return shipments of recalled items
- Supervises receiving area to maintain security and ensure that supplies have been received, delivered and recorded according to Facility Policy and Procedures. Keeps receiving area clear and free of clutter
- Verifies that packing slips and purchase orders have been reconciled according to policy and addresses any discrepancies with the vendor in a timely fashion
- Reconciles all invoice discrepancies before approving invoices for payment and sending to Accounts Payable Department for payment
- Designates a General Ledger Account Number to be applied to each purchased item or service prior to submitting invoices to the Accounts Payable Department
- Coordinates communication of chargeable supplies to the Accounts Receivable Department
- Responsible for maintaining proper levels of inventory and for timely supply distribution to all designated areas
- Coordinates physical inventory count process with Materials Manager and DON, and appropriate department managers according to Policy and Procedure for Conducting a Physical Count
- Monitors and compares supply prices and demonstrates an understanding of how cost-effective purchasing choices can affect the facility's financial bottom line
- Participates in SVAC as directed by the Administrator and DON
- Maintains appropriate information systems designed for the collection and maintenance of records and documentation pertinent to supplies, equipment and PAR level replenishment (ENVI, HST)
- Understands process allowing for the immediate retrieval of Material Safety Data Sheets ("MSDS") as needed
- Maintains files in accordance with ASC Policy and Procedures
- Maintains a "Return Log" to document proof for returned item credits
- Is familiar with records of warranties and preventive maintenance requirements and contracts
- Maintains logs related to linen supplies, if applicable and as directed by Materials manager and Director of Nursing
- Maintains supplies and records for bio-hazardous waste management, as directed by MM and DON
Essential Functions - Surgical Tech
- Decision making concerning equipment and/or instrumentation sterilization
- Aseptic technique proficiency
- Strong attention to detail
- Strong ability to communicate in verbal and written forms
- Patient Safety and compassion
- Well versed in and complies with ambulatory surgery practice standards in the performance of job duties
- Maintains patient confidentiality
- Creates a safe environment in which surgery may take place
- Identifies and provides for cost-effective care
- Implements principles of medical and surgical asepsis in accordance with recognized national standards and hospital specific policies and procedures
- Supports other hospital personnel in the performance of their duties
- Assists surgeon in scrubbed cases
- Pulls supplies for upcoming cases
- Demonstrates cooperative work attitude towards and with coworkers, employees, management, patients, visitors and physicians
- Maintains a safe work environment in compliance with OSHA guidelines and infection control standards
- Demonstrates knowledge of Instrument Processing from decontamination to storage of sterile packages
- Checks room for cleanliness, availability of supplies and equipment for all assigned cases at the beginning of each day
- Utilizes surgeon preference card to select packs, supplies and instruments
- Performs surgical hand scrub and dons sterile gown and gloves according to gowning and gloving policy
- Maintains proper sterile technique when gowning and gloving surgeon and draping patient
- Performs sponge, instrument, and needle counts according to count policy
- Handles specimen per established policy
- Transports instruments to decontamination area utilizing appropriate technique and in compliance with established policies and procedures
- Puts unused sterile supplies and instruments away at the end of the day
- Restocks operating rooms to established PAR levels
- Adheres to attendance, punctuality, meal and break time period policies
- Completes work in an acceptable time frame and in an independent manner
- Carries out assigned duties in an effective, productive, and efficient manner
- Demonstrates a positive “can do” attitude
- Willingness to adjust personal schedule periodically as workload fluctuates and as department needs require
- Attends 100% of department meetings or documents review of materials presented
- Functions as a team member following the rules of engagement of the department and hospital
Adheres to strictest confidentiality in dealing with patients, families, hospital personnel, and the public
- Keeps supervisor apprised of work progress
- Has a proactive attitude about problem resolution / works independently
- Models core values to co-workers continuously
- Follows facility and departmental safety policies and procedures
- Reports unsafe situations to supervisor
- Adheres to facility and departmental dress code
- Wears name badge at all times
- Demonstrates knowledge of facility emergency management codes and plans
- Demonstrates knowledge of and participation in facility performance improvement program, infection control program and risk management program
- Demonstrates knowledge of cultural, spiritual, and aged related consideration when interacting/caring for patients
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The employee must be able to lift and/or carry over 20 pounds on a regular basis and be able to push/pull over 25 pounds on a regular basis.
The employee must be able to stand and/or walk at least ten hours per day.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
